Password Reset in Google Apps

Replies to This Discussion

Permalink Reply by Jim Siegl on December 21, 2011 at 12:51pm

Kimberly,

Congratulations on starting down the Google Apps route. This is very easy to do, you can download allexisting users as a csv file, and then add a column for the new password and re upload the file to change the password. (for security reasons, you can't download a file that has the user's current password)

Permalink Reply by Kimberly Allison on December 21, 2011 at 12:52pm

Thank you so much--this was going to be a huge stumbling block.

Permalink Reply by Glenn Hervieux on December 21, 2011 at 12:59pm

I worked at a K-8 school, and we assigned passwords to save ourselves time and make it easier to help students when they forgot their passwords. When we created accounts, we preset the passwords by using the bulk upload function. It's easy to export the first name, last name, and that leaves us to insert the email address and password in the spreadsheet. It does take time to put them into the spreadsheet, but the time on the other end is saved, and we have a written record of the passwords & logins. With the high school district I now work for, we're allowing them to change their email passwords on login and we'll see how many I need to reset next year. I know there will be a few. We try to get them put their login information on their cell phones to help them remember those and their network logins. This link ( http://goo.gl/oXycL ) will take you to a Google Forum response to that question. Sounds like you can use the bulk upload for your users without creating havoc with the accounts. I'm going to research some more.

Permalink Reply by MsLisaKate on March 28, 2012 at 11:21am

Hi Glenn - I just posted my questions about student account setups below. Id appreciate hearing how you handled privacy and security concerns? How young are the youngest Google Apps users in your district? Thanks!

Permalink Reply by MsLisaKate on March 28, 2012 at 11:18am

Hi Kim - I am just about to pilot some student accounts. I have some questions about how schools are handling the setup and any privacy/security concerns. Id appreciate your feedback on how you manage things. Our students are Grades 3-6.

I created a suborganization for our students and turned off all services except docs.
1) how did you handle first and last names? I was thinking of only including the child's first inital and last name, and then their usernames are their student ids from our SMS. Clearly, I want to protect their info as much as possible. What precautions did you take?
2) Did you ask for parents' permission before creating accounts? What if any kind of security/privacy questions did you receive from parents or admin and how did you handle them?
3) I will only give students docs access, no email. They can still share with any teacher and with each other by typing account addresses to share with. How do you prevent any student-student only sharing? Can a student share a doc with another student and the teacher never know about it?